Communication on the project and dissemination of results
The main goal of WP9 is to create a collaborative working environment to communicate and disseminate the deliverables and good practices implemented during the PURSEA project to as many people as possible. Particular attention will therefore be paid to the quality of the Vietnamese and Khmer translations to ensure the proper transmission of the resources to the HEIs in the Southeast Asian region.
This work package gathers activities structuring all the WPs by proposing a framework of competencies necessary to the mutualization and the dissemination of the project products. It is in synergy with all the WPs to answer their needs of communication and dissemination, to establish points of convergence between them, to prioritize them, and to answer them through the 3 specificities of the WP9, namely the communication, the mutualization, and the dissemination.
One of the specific objectives of WP9 is also a transfer of skills through awareness-raising training and dissemination of technical documents for the sustainability of the project actions and their dissemination in the Southeast Asian region. In addition to internal communication, WP9 wishes to reach out to external target groups including institutions (GC1), associated partners (GC2), and stakeholders (GC3). Indeed, open university governance requires taking into consideration other targets such as political actors and national and regional university conferences such as ministries and HEIs in Southeast Asian countries.
P18 (UBM) in collaboration with P1 (HANU) is leading the WP and working on the communication, sharing, publishing, and dissemination strategy. This strategy includes the design of a website and a collaborative platform accessible by all partner HEIs and relevant target groups
Develop a transversal communication strategy on the project and post-project dissemination of results
This activity is structuring for the two others linked to the actions of mutualization and editorialization within the project. In particular, it is about producing orientation materials for :
- Define the characteristics of the collaborative work environment;
- Design a concrete specification based on principles of aesthetics, ergonomics, and SEO (Search Engine Optimization) performance;
- Identify the actions, services, and synchronous and asynchronous communication tools likely to create a dynamic of exchange and mutualization among the teams;
- Define a media policy based on an internal and external communication strategy;
- Define the terms of reference for the implementation of a collaborative technological environment;
- Define the ethical, technical, and deontological criteria for data sharing;
- Define the rules of digital publishing and its regulatory limits;
- Prepare and implement a charter of good practices for communication, sharing and responsible publishing;
- Define a strategy for the valorization of the project's results in close collaboration with the actors likely to participate actively, or serve as relays, in the dissemination of the deliverables.
Define a strategy for sharing resources and deliverables
For this activity, the aim is to produce training materials to explain how the products of the WP activities can be pooled or shared with all the actors and what data sharing strategy to adopt between the different WPs and CGs. It is also a question of defining under this task methods and procedures that concern :
- The typology of resources to be shared ;
- The format of the data to be disseminated in the online collaborative spaces so that all project participants and CMs can read and use them; the data collection and validation process validation of the information to be disseminated (deliverables, communication documents)
- The level of accessibility of the data (form, readability, explanation, presentation, contextualization,) ;
- The legal and ethical framework relating to the use of personal data and the respect of privacy.
The computerized tool thus makes it possible to monitor the progress of the project's results thanks to the sharing of data collected in the field on a regular basis.
Definition of an editorial policy
Editorialization refers to all the operations involved in structuring, making accessible, and making visible content on the Web. It occurs at key moments of the project when a consistent production of data requires large-scale dissemination. This is the case for global synthesis reports, methodological guides, strategic plans, operational action plans, conference proceedings, or collective publications, etc.
- The techniques of digitization;
- Electronic distribution formats (epub, e-book, etc.)
- The economic models of scholarly publishing;
- Intellectual property rights, open access, and open data;
- Methods of content translation
- Means and methods of dissemination through networks, etc.
- Publishing requires a particular awareness of :
These activities require the sensitization of all actors from the start of the project. It should be integrated as a transversal base to all the training modules planned for the reinforcement of skills and the support to change.
A general grouping around the system should nevertheless be planned from the start of the project and from the moment the online system is operational.
Definition of a strategy for the valorization of the project results
The strategy of valorization of the project results is a determining factor of its success considering the national and regional dimension of the project, and the expectations of the HEIs. This strategy and the accompanying action plan are designed for a period beyond the strict framework of the project in a logic of multiplier effect: the creation of a database of experts in strategic planning within the Southeast Asian region; extension of the project results to other target beneficiary groups as well as the identification of new partners.
All partners are involved